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A£ºWell, I am not much of a techie, but let me see what I can do to help.
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A£ºWell that I can help with. Where shall we start?
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A£ºWhat happened?
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A£ºI don't blame her, do you?
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A£ºIt is simple. Before you transfer a call, you need to put the caller on hold, and contact the person whom you believe can help. When you do that, you learn two things.
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C£ºWhat are the two things then?
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A£ºFirst, you find out if the person you need is in the office and is answering the phone. Next you ask if that person, in this case, Mary Jo, can assist the caller.
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A£ºThere are a few other suggestions I have to help you handle transfer calls courteously and efficiently, but I don't have time to explain right now.
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A£ºBefore you transfer the caller, let the person know to whom you are sending the call. Give the person's name, title and direct line to the caller.
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A£ºIn addition to giving the caller the name and number of the person to whom you are connecting the call, give your name and repeat your number as well.
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A£ºYou do that to assure the caller that if anything goes wrong or if the caller does not get the help she needs, she can get in touch with you and you will do all you can to help.
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A£ºNot only that you have a client who feels valued by the company.
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